Summary of the PCC Meeting held on 9th July 2014

St Michael and All Angels, Headingley

Summary of the Parochial Church Council Meeting held on 9 July 2014

 

The meeting opened with prayer.

Present: Revd Tony Whatmough (chair); Pippa Clayton; Rebecca Crowson; Ann Dudzinski; Ben Ellis; Nick Gough; Malcolm Heath; Felicity King; Cefin Lewis; Janet Lewis; Ashley Marshall; Alan Parker; Joan Penter; Deryck Piper; Alex Wheatley

In attendance: Jane Astrid Devane (Headteacher of Shire Oak School); Revd Kingsley Dowling

Apologies: Luke Verrall; Jane Ferguson

Report on the School Year 2013-2014 and School-Church links: Jane Astrid Devane reported on the actions taken to address issues arising from last July’s Ofsted inspection: behaviour and maths were both being tackled successfully. The plan for the coming year was to consolidate this year’s successes, while dealing with curriculum changes. Particular mention was made of the new deputy head, Marcelle Mayer, and more generally of the school’s cohesive and positive staff team.

Matters arising on the minutes:

West end of church: The Diocesan Advisory Committee had visited the church on 26 June, and would report in due course.

Proposed new committee structure: Following discussion in Standing Committee, a draft proposal for a revised committee structure had been circulated in advance of the meeting. Seven main committees were envisaged: Standing Committee; Finance; Mission and Worship; Children and Youth; Fellowship and Social; Fabric; Fundraising and Stewardship. Each main Committee subsumed a number of areas of responsibility.

PCC members were asked to consider which committees they would like to serve on before the next meeting of PCC, at which membership would be agreed. It would then be for each committee to appoint a convenor, determine its working practices (including the delegation of responsibilities), and co-options.

Mission Action Planning: Revd Kingsley Dowling introduced a three-stage structure for Mission Action Planning. Stages 1 (Where are we now?) and Stage 2 (Where do we want to be?) involved a thorough reflective audit of the church’s current position, leading to a mission statement and a set of clearly defined objectives. These two stages might together last 6 months: an initial PCC meeting would establish a group to lead on Stage 1; a second PCC meeting would receive its report and initiate Stage 2, which would be completed at a third meeting. Stage 3 (How do we get there?) would plan how to achieve the objectives over 3 to 5 years: what, concretely, needs to be done? When should it be done? Who would be responsible for getting it done? Resources, including financial resources, should be taken into account. During the implementation of the completed plan PCC would regularly review progress; a final review at the end of the plan period would prepare the way for a new plan. 

The importance of involving the whole congregation (and all the congregations) in the planning process was recognised. Means to achieve this might include surveys, meetings (which might be particularly useful to inform the SWOT analysis), informal conversations. There was scope for using after-service meetings, which might usefully be prepared for during the service. The end product must not be a PCC document, but a plan owned by the whole community.

It was recognised that this would be a plan for St Michael’s, not a joint Team plan: that was a natural consequence of the retention of separate PCCs. However, in setting its goals and assessing the resources available to achieve them, St Michael’s would need to consider the practical outworking of the new partnership with St Chad’s; this was a discussion in which St Chad’s should be involved. 

The first step would be to establish a group for Stage 1.

Team Rector’s comments: Glynis Dickson had decided to step down from PCC: she was warmly thanked by the meeting for her service. Suggestions were invited for co-option to fill the vacancy.

World War I Centenary: The 10am service on 3 August would use the Book of Common Prayer, with appropriate readings. A special service would replace evensong. The church would be open on 4 August. Glynis Dickson had been working hard to develop the centenary exhibition.

Treasurer’s Report: An encouraging increase of £3842 in pledged giving was noted. A significant increase in income tax recovery was partly due to delayed recoveries from 2013, and partly because of the implementation of the Gift Aid small donations scheme for the open collection. A legacy of £5000 had been received. It had been discovered that the church has been paying VAT on energy supplies at too high a rate: a reclaim for the last 4 years (the maximum period allowed by HMRC) was in hand, and there would be an ongoing reduction in costs; the costs of electricity might be further reduced by a change of supplier. Pippa Clayton was thanked for her work on these issues.

Fabric Report:  Members of DAC had visited the church on 26 June. A number of maintenance matters had been tackled in the church and grounds. A tender for repairs to the roof following the theft of lead had been accepted. Work on the Parish Hall kitchen was nearing completion.

PCC Committee Reports:

Worship: The World War I Centenary services had been considered, and the preparation of a more straightforward service booklet for use in holiday periods,

Eco-Church: Promised poppy seeds were not forthcoming; in view of the time taken to flower, it was suggested that poppy plants might be bought for the WWI centenary. The use of strong chemical herbicides to suppress mare’s tail on the path is a matter of concern, for environmental and financial reasons. The quality of the tarmac should be raised with the Council..

Diocesan and Deanery Matters: Deanery Synod met on 11 June. The Deanery now consists includes Otley and Guiseley with Esholt. This was the First Meeting since the establishment of the new diocese. Bishops of Bradford and Huddersfield are to be announced in September; the first Diocesan Synod will be in November. Parishes are asked to look at their vision for the future. The main priority is to look at our Deanery and work together to further God’s Kingdom..


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