Summary of the PCC Meeting held on 4 July 2018

St Michael and All Angels, Headingley

Summary of the Parochial Church Council Meeting held on 4 July 2018, at Shire Oak School


Present: Revd Tony Whatmough (chair); Revd Angela Birkin; Rebecca Crowson; Glynis Dickson; Ann Dudzinski; Ella Dudzinski; Jane Ferguson; Karen Gough; Malcolm Heath; Tom Herbert; Joan Penter; Deryck Piper; Luke Verrall

Apologies: Alan Daines; Sonya Bushell; Felicity King; Jan Kramer; Janet Lewis; Alan Parker; Anita Shaw

In attendance: Jane Astrid Devane (items 2.1-2.3)

Report on the School Year 2017-2018: The school’s very varied activities over the year were summarised.

JAD had been seconded part-time to support a local school in difficult circumstances; staff had generously taken on the additional workload. The arrangement had contributed to an improved financial position.

The school continues to work with other local schools, and was taking a growing role in the Schools Direct group of schools offering initial teacher training in conjunction with Leeds Beckett University.

Notification of business for future meetings: The provision of bicycle stands outside the Parish Hall was raised, and referred to the next meeting of the Parish Hall Committee.

Matters Arising:

West End of Church: The consultation period for the Faculty application had finished; notice of the outcome was awaited.

Director of Music: Jason Hawkins had been appointed, subject to references, from 1 September 2018. Contract and pay had yet to be finalised. The meeting assented to the appointment.

Drop-off Point: The use of St Michael’s as a drop-off point for departing students to deposit goods for recycling (P1.10) had been a success.

New Data Protection Rules (GDPR): RC introduced the new General Data Protection Regulations, and explained their implications for the church. A document summarising these implications was circulated. A draft Data Privacy Notice for St Michael’s was also circulated and discussed. The Data Privacy Notice should be displayed in church; tailored versions would be needed for PCC and others who dealt with specialised personal information. An audit of data held in the parish office and by individuals would be needed.

Team Rector’s comments:

A rough sleeper was using the churchyard. Advice would need to be sought on his removal before the planned outdoor service in the churchyard on 29 July.

It was noted that the Pastoral Group was aging: the church should consider other kinds of pastoral resource, such as neighbourhood pastoral groups.

In view of the declining attendance, we should look next year at growth and consider the effects of local demographic change. Distribution of welcome cards for new students through the chaplaincy should be considered, and more inviting external signage to exploit footfall outside the church grounds. A nominated person responsible for the upkeep of the notice-boards should be appointed.

Treasurer’s Report: A written report was received. After allowance for the payment of Parish Share in advance, expenditure exceeded income by £42k over the year to date.

Fabric Report: The amplification system had been restored. The sump pump in the boiler house had been replaced. There had been a intermittent improvement in the collection of black bin waste.

Yorkshire Water had determined than an underground water leak was not their responsibility. Contractors were engaged to turn off the water supply, but were unable to complete the work. M.D. Builders had been engaged to complete the job.

Ceilings light fittings in the Youth Centre had been replaced, and new kitchen units fitted. Warm-air hand-dryers would be fitted shortly.

Committee and Group Reports:

Green Group: At the most recent meeting there had been discussion of hedges, the desirability of switching to Green gas contract, and a bat survey.

Finance Committee: An Independent Financial Adviser had been invited to give a presentation on investment possibilities for funds currently held in bank accounts paying no or very little interest. Discussion was deferred to the next meeting.

Dates for 2018/19 meetings:

Standing Committee:

Thursday 6th September 2018
Tuesday 6th November 2108
Thursday 10th January 2019
Monday 4th March 2019


Thurs 20th September 2018
Tuesday 20th November 2018
Thursday 24th January 2019
Mon 18th March 2019

Annual meetings: Sunday 14th April 2019 (Palm Sunday)

Easter Sunday: 21st April 2019

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