Summary of the PCC Meeting held on 20/09/2018

St Michael and All Angels, Headingley

Summary of the Parochial Church Council Meeting held on 20 September 2018


Present: Revd Tony Whatmough (chair); Revd Angela Birkin; Alan Daines; Glynis Dickson; Ann Dudzinski; Ella Dudzinski; Karen Gough; Malcolm Heath; Tom Herbert; Jan Kramer; Alan Parker Joan Penter; Deryck Piper; Anita Shaw; Luke Verrall

Apologies: Sonya Bushell; Rebecca Crowson; Jane Ferguson; Felicity King; Janet Lewis

Notification of business for future meetings: A question was raised about progress in the removal of asbestos. This was being pursued.

Matters Arising:

West End of Church: The Faculty had been received, and the church architect had started the tendering process.

Safeguarding Policy: There had still been no update to the diocesan policy.

Director of Music: Jason Hawkins was now in post, and the contract had been signed. There will be a review after a 3-month probationary period.

New Data Protection Rules (GDPR): A data audit was in progress.

Communion Assistants: It was unanimously agreed that Nora Gibson should be licensed as a Communion Assistant (proposed: GD; seconded AD)

Stewardship: A Stewardship Campaign was planned for Spring 2019.

Fair Trade Registration: It had been noted that the church was not Fair Trade registered: the relevant forms had been passed to RC.

Team Rector’s comments:

Christmas this year would be on a Tuesday. The service of Nine Lessons and Carols would be held on Sunday 16th December, and Christingle on Christmas Day.

Clive Barrett, Associate Curate with a long association with St Michael’s, now had a link to the Society of the Sacred Mission. In view of his more limited availability he had resigned as curate, and requested a license to officiate. He will preside at the Harvest Festival. A gesture of thanks for his service to St Michael’s was planned.

The Harvest Festival would have a speaker from the Food Bank.

The student flier was nearly ready for distribution.

A study group would run in late October and November.

The Patronal Festival would be celebrated on 30th September. There would be a faith lunch.

A Churches Together in Headingley event was being planned.

JK, AS and LV reported on a diocesan Lay Conference. The meeting’s attention was drawn to the diocesan online learning resources. Possible ways of diversifying the church’s activities were suggested. The advantage of consistent ‘branding’ for the church’s branding was acknowledged. There was general agreement that the external notice-boards were in need of cleaning and refreshing.

A conference on sustainable church heating was planned for 1st December. It was suggested that the diocesan environmental policy could be adopted or adapted to suit St Michael’s. A carbon footprinting project for the church would shortly be launched.

Shire Oak C of E School Report and nomination for Foundation Governor:

Jan Kramer had volunteered to take on the role of Foundation Governor. This was unanimously agreed ((proposed: DP; seconded MH).

The School’s Statement of Values was circulated in an extended version, which made reference to the link to St Michael’s.

Fabric Report: The Faculty has been received (see 3.5 above). Maintenance is needed for the tower clock, which is losing time. The memorial book in the north transept is being rebound.

Collection of black and green bin waste continues to be unreliable. The underground water tank in the churchyard has been repaired. Leeds City Council have forwarded a complaint about overhanging branches from the churchyard onto Bainbridge Road, and been reminded that the maintenance of the churchyard is the Council’s responsibility. The Council has dealt with rough sleepers in the churchyard, and arranged for cleaning and clearance. The Council has also arranged for the main entrance to church to be pressure-washed.

Finance Committee: At the meeting on 12 July the committee had considered the church’s investment policy. It was agreed not to engage the services of an Independent Financial Adviser; to invest through the funds managed for the CofE by CCLA, a large specialist charities fund manager with ethical investment policies; and to make no decision about investments until the alterations to the West End of Church were complete.

The Director of Music’s salary had been discussed.

After careful consideration the committee agreed on a 2-year contract renewal with the church’s current supplier The committee noted that a more expensive energy supply would exacerbate the church’s deficit; that further delay in renewing the existing contract would incur additional retrospective charges; and that it had proved impossible to verify the green credentials of the diocese’s recommended green gas supplier from the evidence available. It was, however, agreed that a ‘green’ gas supply was preferable, and the church should work towards this goal, and that it was desirable to engage the congregation in the process of raising funds to cover the additional costs.

In discussion it was acknowledged that there had been regrettable failures of communication between the committee and other interested parties, and that the decision-making process had been impaired by belated realisation that renewal was imminent. A longer lead-time would be needed for the next renewal.

Dates for 2018/19 meetings:

Standing Committee:

Tuesday 6th November 2108
Thursday 10th January 2019
Monday 4th March 2019


Tuesday 20th November 2018
Thursday 24th January 2019
Mon 18th March 2019

Annual meetings: Sunday 14th April 2019 (Palm Sunday)

Easter Sunday: 21st April 2019

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